You might keep Microsoft Give-and-take primarily in Print Layout view, which displays your document as it would look when printed, consummate with margins, page breaks, and other visual elements. But that'southward not the but view that Word offers. The Web Layout view displays your documents without margins and page breaks. Read Mode displays your document formatted as columns for easier reading. Draft Mode and Outline view also offering certain benefits.

And there are other options, such as Side to Side view, Unmarried Folio view, Multiple Folio view, and Separate View, each of which provides specific advantages depending on how you want to see and work with your certificate. Let's take a closer expect at your options. (I'm using the latest flavor of Word via Microsoft Office 365, but the process for viewing documents works the same with previous versions of Word besides.)

See: 10 all-purpose keyboard shortcuts to heave your Discussion efficiency (complimentary PDF) (TechRepublic)

Open a document in Word. If you apply Word the mode I do, your default view is likely set to Impress Layout. To confirm, click the View icon. At the View ribbon, the Impress Layout button should be highlighted; if it's not, click that icon.

The major benefit with Impress Layout is that yous tin run across how your document will appear if printed, then you can improve judge the margins, spacing, page breaks, and other visual elements and adjust any of them if necessary. But fifty-fifty if y'all don't intend to print your certificate, Print Layout can evidence you where and how to tweak it to make information technology easier to read on the screen (Figure A).

Figure A

If you lot find the margins, spacing, folio breaks, and other elements besides distracting or disruptive, click the button for Web Layout (Figure B). Spider web Layout view is designed to show you what your document would like if you intend to publish it every bit a webpage. It also serves to brandish a meaty version of your document without margins and page breaks so you lot can view more content on the screen at i time. With Web Layout view, yous can continue to edit and modify your document so you don't need to keep switching between this mode and Print Layout.

Figure B

If you prefer to read your certificate as if information technology were a printed book, click the icon for Read Mode. Your document appears in a meaty form in two columns just with the text large enough to easily come across and read on the screen (Figure C).

Figure C

You can't edit your document in Read Mode, every bit it's designed more for finished documents. If you need to edit it, click View and select Edit Certificate to return to Print Layout mode. To adjust the look and layout of Read Fashion, click View and move to Cavalcade Width. This is where you can change the layout from the default of 2 columns to a narrow view of four columns or a broad view of one column. Move to Page Color, and y'all can switch the color to Sepia or Inverse (white on black). Move to Layout and select Newspaper Layout to switch to a large single-column view.

Other options are available from the View menu. Syllables separates each word into its syllables. Text Spacing adds spacing between each letter, discussion, and line. And Read Aloud reads your certificate aloud. To exit Read Way, click the View menu and select Edit Document or just printing the Esc key.

Outline view is useful if y'all want to view just the primary headings, subheadings, and text of your certificate without images or other visuals. To get out this view, click the icon to Close Outline View (Figure D).

Figure D

Back at the View ribbon, click the icon for Draft. This view displays just the text in your certificate without margins and page breaks and without images and other visual elements (Effigy E).

Figure E

With sure views, such as Impress Layout, you lot tin can zoom out to view multiple pages on the screen. Click the Side to Side icon to display your certificate ii pages at a fourth dimension (Effigy F).

Effigy F

In Side to Side view, click the Thumbnails icon to view pocket-sized thumbnails of each page in your document. This view is helpful if y'all need a bird'due south-eye view of your document or desire to jump to a specific page in a lengthy document. Click the Thumbnails icon once more to return to your previous view (Effigy M).

Figure G

You can switch amongst different zoom levels using the diverse Zoom icons. Ane Page displays your entire electric current folio. Multiple Pages displays two or more pages at a time. And Page Width displays the edges and margins of your document. From here, you can select 100% to zoom in on your certificate. How much of the certificate you lot see at 100% depends on the size of your monitor and the size of your window for Discussion. You can fine-melody the zoom level by clicking the Zoom button and choosing or typing a specific percentage (Effigy H).

Figure H

You tin view two dissever areas of your certificate at the aforementioned time; this is handy if you lot need to refer to two dissimilar areas and don't want to continue scrolling upwards and downwardly, or if you demand to re-create and paste content from one area to another. Click the icon for Split to carve up your document into separate views. Y'all tin can piece of work with and navigate each of the two panes independently. Drag and drop the dissever bar to modify the length of one pane versus the other. Click the icon to Remove Split or double-click the split bar to return to normal view (Figure I).

Figure I